> ## Documentation Index
> Fetch the complete documentation index at: https://docs.getnovaplan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Actuals Report

> Your general ledger actuals by account, department, and period, with drill to transaction.

The Actuals Report is your source of truth for what actually happened: GL actuals rolled up by account and department across any period range, with drill-through to the individual transactions behind every number.

## What You Can Do

<Steps>
  <Step title="Choose scope and period">
    Pick the account or department roll-up and the period range you want to see, from a single month to a full year.
  </Step>

  <Step title="Roll up the ledger">
    Actuals aggregate by account, department, entity, and period so you read the totals before the detail.
  </Step>

  <Step title="Drill to the transaction">
    Click any number to open the individual transactions that produced it, including vendor and memo.
  </Step>

  <Step title="Compare and export">
    Put actuals next to budget or forecast inline, then export to Excel with typed numbers that still sum.
  </Step>
</Steps>

## Columns You Will See

| Column        | What it means                                                 |
| ------------- | ------------------------------------------------------------- |
| Account       | The GL account the spend or revenue posted to                 |
| Department    | The department the line is attributed to                      |
| Entity        | The legal entity the transaction belongs to                   |
| Period        | The accounting month the activity falls in                    |
| Amount (base) | The value in base currency, translated so totals are summable |

<Note>
  Actuals are immutable. Adjustments are layered on top through the adjustment tools, so the source ledger is never altered and every adjustment is auditable.
</Note>

## Common Questions

<AccordionGroup>
  <Accordion title="Why do amounts show in base currency, not local?">
    Multi-currency lines are translated to base currency so a roll-up is summable. Mixing native currencies in one total would not be meaningful.
  </Accordion>

  <Accordion title="A recent month looks empty. Did the data fail to load?">
    Most often the close for that month has not finished landing, so the actuals are not there yet rather than zero. Check the close status before assuming a data problem.
  </Accordion>

  <Accordion title="How do adjustments show up here?">
    Adjustments do not overwrite the ledger. They sit in a separate layer that the effective view reads on top of the raw actuals, so the original posting is always recoverable.
  </Accordion>

  <Accordion title="Can I tie a number back to the vendor?">
    Yes. Drilling a line opens its transactions, where the vendor and memo are shown, so you can trace any roll-up to its source.
  </Accordion>
</AccordionGroup>

## If the Numbers Look Off

* If the last few rows or the most recent month are missing, the result may have been truncated upstream; narrow the period range and re-pull.
* If a department total looks wrong, confirm the lines are keyed to the right department, since a name-based mismatch can land spend in the wrong place.
* A figure that disagrees with the [Comparison Center](/reporting/comparison-center) is usually a scope difference (entity or period), not a ledger error.

<Tip>
  To explain a swing rather than just see it, pivot the actuals in [Data Explorer](/reporting/data-explorer) or generate a [Brief](/reporting/briefs).
</Tip>