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The Actuals Report is your source of truth for what actually happened: GL actuals rolled up by account and department across any period range, with drill-through to the individual transactions behind every number.

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What You Can Do

1

Choose scope and period

Pick the account or department roll-up and the period range you want to see, from a single month to a full year.
2

Roll up the ledger

Actuals aggregate by account, department, entity, and period so you read the totals before the detail.
3

Drill to the transaction

Click any number to open the individual transactions that produced it, including vendor and memo.
4

Compare and export

Put actuals next to budget or forecast inline, then export to Excel with typed numbers that still sum.

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Columns You Will See

Actuals are immutable. Adjustments are layered on top through the adjustment tools, so the source ledger is never altered and every adjustment is auditable.

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Common Questions

Multi-currency lines are translated to base currency so a roll-up is summable. Mixing native currencies in one total would not be meaningful.
Most often the close for that month has not finished landing, so the actuals are not there yet rather than zero. Check the close status before assuming a data problem.
Adjustments do not overwrite the ledger. They sit in a separate layer that the effective view reads on top of the raw actuals, so the original posting is always recoverable.
Yes. Drilling a line opens its transactions, where the vendor and memo are shown, so you can trace any roll-up to its source.

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If the Numbers Look Off

  • If the last few rows or the most recent month are missing, the result may have been truncated upstream; narrow the period range and re-pull.
  • If a department total looks wrong, confirm the lines are keyed to the right department, since a name-based mismatch can land spend in the wrong place.
  • A figure that disagrees with the Comparison Center is usually a scope difference (entity or period), not a ledger error.
To explain a swing rather than just see it, pivot the actuals in Data Explorer or generate a Brief.